How to Take Board Meeting Minutes

Board meeting minutes are an official record of the decisions, issues and discussions that occurred during the board of directors’ meeting. They help ensure everyone understands what transpired, who spoke what, and how the resolution was voted upon. They can also be used as legal documentation to be used for future references.

Although it’s not a requirement the presence of a dedicated secretary on the board can make process of recording and publishing minutes easier. They can focus on listening to the discussion and capturing important points without having to interrupt. A dedicated note-taker can assist in ensuring a more structured and consistent approach to the leading edge secure data room applications meeting process. Audio recordings can also be used to resolve differences in minutes and to determine the events that occurred during the meeting.

The first step in the meeting minutes-taking process is to verify that there was a quorum at the meeting. This is done by comparing the attendees’ list against the membership records of the board to determine who was able to attend. If a quorum isn’t reached, the chair may decide to adjourn or postpone the issue for further consideration.

It’s enough to mention any material that was discussed in the meeting, but not a detailed description. It is recommended to save all meeting materials in a secure board portal using solutions like Boardable. The presentation and other materials can be easily accessed when required. This is particularly helpful for board members who are new or those who didn’t attend the meeting.