Choosing a Board Portal
A board portal is an online platform which improves governance practices, increases meeting efficiency and productivity and cuts down on time spent on administrative tasks such as preparing, sharing and distributing documents. Businesses can see a substantial return on their investment through decreasing the amount paper used, printing costs and reducing hours of labour.
The board portal of the future offers a secure environment for the exchange of sensitive and confidential information and is a great alternative to traditional methods of distribution of documents. For example corporate secretaries can design and distribute board materials by pressing one button. This allows for instantaneous updates to be distributed and ensures directors have access the most recent version of documents and board materials.
A modern board management system can also be used on the devices owned by directors. This offers convenience and accessibility for directors who are moving around. Board members can log in and access the portal from any of the devices including tablets, desktop computers and mobile phones. They can also collaborate and take part in discussions with other directors as well as the board administrator, regardless of whether they are in a room together or from a different location in the world.
It is important to choose the right board portal that is simple and intuitive to use. The more intuitive the application is, the less training directors and board members will need to use it effectively. It is important to schedule sessions for training that are suited to the technical capabilities of your board.